Digital tacho download software for better fleet management and compliance

Problem

A major logistics company, Eurospeed Ltd., with a fleet of 300 trucks, was looking for comprehensive tachograph data systems to easily download files and report each driver's activity accurately and timely. 

EU legislation requires companies to download tachograph data:

• Every 28 days for drivers
• Every 90 days for vehicles over 3.5 tonnes

It imposes two main challenges. First, each tachograph file download was manual and time-consuming. It required numerous clicks and separate authorizations for each file. This process took over 40 hours monthly for the company with 100 vehicles and drivers.

Second, the company struggled to track tachograph data downloads for specific vehicles and drivers. This complicated defining download schedules. Uncertainties like border crossings and vehicle issues also led to missing downloads.

Solution

Digital tachograph data download with Wialon

The Wialon partner from Bulgaria, CAST Engineering Ltd., engineered a holistic solution using the Wialon fleet management platform to streamline the tachograph data download process and avoid errors.

Setting parameters for downloading tacho data

Features

• Database scan: The system carefully looks through the database to find upcoming downloads.
• Automatic download: With just one approval, the system quickly and automatically gets the tachograph data for many vehicles.
• Integration: The company’s existing software environment is integrated with the offered solution, no costly changes to the equipment or software are needed.

How it works

1. The program scans the company’s database to identify drivers and vehicles needing downloads based on previous download times.
2. The program works with all tachograph-compatible GPS trackers made by Ruptela and Teltonika.
3. It automates operator authorization using the company card for identification.
4. The program initiates downloads for each driver and vehicle until all pending downloads are completed.
5. Each new download is automatically authorized without manual intervention.
6. Downloaded files are neatly stored in Diskette, a service application for working with Wialon file storage.  
7. The program generates a log file documenting all successful downloads.

A log file displaying the tacho downloads