Wialon Local 2504 release: New features and upgrades

Today, April 25, we’re excited to announce the release of Wialon Local 2504 — the newest version of our on-premises fleet digitalization solution. This update brings a wide range of new features and improvements, including tools for task management and hardware health checks, EV battery level monitoring, expanded integration options, improved reporting capabilities, and more.

As always, most of these updates were first introduced and tested in Wialon Hosting, our cloud-based deployment version, over the past year. This means that by upgrading to Wialon Local 2504, users can access functionality already proven effective by thousands of fleets worldwide.

Tasks functionality 

Wialon Local 2504 introduces dedicated task management functionality designed to help users efficiently track and resolve fleet-related events, from routine cases to urgent incidents.

With this feature, any situation that requires user attention — such as a fuel drain, speeding violations, or an unexpected geofence departure — can be registered as a task. To do this, users can either create a task manually on the Tasks tab or configure the “Create task” action in a notification, allowing the system to automatically generate a task when the notification is triggered. The task card displays all key details in one place: the vehicle and driver involved, the task description, priority, status, and assignment information.

The Tasks functionality simplifies task management in Wialon

This centralized approach covers tasks triggered by notifications or created manually and simplifies workflows for dispatchers, their supervisors, and other users operating fleets. For instance, if a car leaves a designated geofence and a notification with the “Create task” action is configured for this scenario, the system automatically creates a task. A dispatcher can immediately review the task details, assign it to the right colleague, update the status, add a comment, and view the driver’s contact details — all within the same interface and in real time. 

Bulk actions make it easy to update statuses, priorities, or assignees across multiple tasks at once. And thanks to full task history, it’s easy to revisit resolved or rejected cases, analyze patterns, and improve response strategies going forward. To improve traceability, Wialon logs all key task actions — such as changes to status or assignee — and makes this data available in reports, the Messages tab, and the user activity log.

Here are more features that improve task usability: 

• А badge counter displays the number of new tasks assigned to a user, helping prevent delays. 
• Task markers on the map allow for quick identification of where incidents occurred.
• Filters on the Tasks tab help narrow results even when handling thousands of tasks, allowing users to sort them by time, priority, status, assignee, and other criteria.
• New user rights support more flexible task delegation. One right allows full task editing, while another limits access to updating task status and adding, editing, or deleting comments.
• Each task now includes a full comment history. Comments can be added, edited, and deleted, with a record of who made the changes and when.
• A dedicated Tasks table has been added to reports, making it easier to analyze task-related activity.

By consolidating operational responses into a single tool, the Tasks feature enhances visibility, improves coordination among team members, accelerates decision-making, and brings even greater structure to daily fleet operations —  without the need for third-party task tracking systems.

Hardware health check feature

Another major addition in Wialon Local 2504 is the Health check functionality — a tool for proactive hardware maintenance. It allows fleet owners and service providers to monitor the technical condition of telematics devices and detect deviations from normal behavior before issues affect business operations. 

Wialon continuously evaluates key parameters such as battery level, voltage, message frequency, GPS signal quality, and more. Users can select which criteria to monitor and, for certain parameters, define custom thresholds to match their fleet’s specific requirements.

Users can adjust key monitoring parameters for certain Health check criteria

Based on this real-time analysis, each unit is assigned a status: “Healthy,” “Need attention,” or “Unhealthy.” These statuses are clearly visualized in the Dashboard, making it easy to detect hardware-related risks across the fleet. With immediate insights at their fingertips, fleet managers can act swiftly — whether scheduling hardware maintenance or initiating remote troubleshooting procedures.

All health check incidents are logged and can be viewed in a dedicated table within the Reports tab. It includes key details such as the incident’s start and end time, the condition that triggered it, the resulting unit status, and more. This helps users identify patterns over time, assess hardware performance, and improve maintenance planning.

Notifications can also be configured to alert users not only when a unit’s status changes, but for every new incident — even if the unit is already flagged as “Need attention.” This ensures no issue goes unnoticed and supports faster responses and more reliable device performance.   

By combining real-time analysis, flexible configuration, detailed reporting, and timely alerts, the hardware health check empowers Wialon partners to deliver more stable service — while helping clients reduce downtime, optimize costs, and maintain full control over their fleets.

EV’s battery control

A new battery level sensor allows users to monitor the EV charging level in kWh. This sensor is implemented similarly to fuel sensors in the system: users can view charging sessions and energy consumption in reports, track dynamics in charts, receive notifications about battery charges, and monitor the battery charging level on the Monitoring tab and in tooltips.

Users can find the battery level sensor in the Fuel and energy group of sensors

This addition extends Wialon Local’s capabilities for EV support, giving partners more to offer clients with mixed and fully electric fleets. Fleet owners, in turn, can easily monitor their EV operations, analyze energy consumption, and make informed decisions — such as optimizing charging schedules — to reduce costs and minimize downtime.

Automatic creation of popular sensors

We’ve introduced a feature that streamlines one of the key setup steps: configuring sensors. With just a few clicks, users can create the most commonly used sensors for popular device types — making unit setup simpler and faster.

When selecting a popular device while creating a new unit, the system now automatically suggests the most commonly used sensors — mileage, ignition, and voltage — with predefined parameters. Based on real-world data from other Wialon users, these recommendations help simplify the platform's adoption and reduce manual work. As soon as a message is received from the unit, the list will be refined and updated automatically.

An example of a list of sensors recommended by Wialon

Popular sensor suggestions are also available for existing units. In the Unit properties, Wialon analyzes incoming messages and highlights relevant sensors that haven’t yet been created. This streamlines routine setup, saves time, and reduces the risk of overlooking key data.

Reports improvements

Updated Eco Driving table

Wialon Local 2504 includes a redesigned Eco Driving table with a more efficient structure. Unlike earlier reporting approaches that focused on trip-based intervals, the new table analyzes violations across the entire report period — including when the vehicle is stationary. This makes it especially useful for special vehicles and machinery such as excavators or loaders, providing greater control over drivers operating them as well.

The updated Eco Driving table

Here are the enhancements that make the redesigned table more functional, improving  accuracy and flexibility in analyzing driving violations:

• In addition to grouping by trips, there is now a grouping by engine hours, which is especially relevant for special vehicles and machinery.
• Averaging is now available directly in the table settings, having been moved from the Unit properties settings. Users can also now average data based on engine hours.
• A new Idling criterion has been added, allowing users to detect when the engine is running while the vehicle is not in motion.

These improvements make the Eco driving table more flexible and accurate, helping managers assess driver performance across different fleets.

Enhancements in the Statistics table

The Statistics table is one of the most used in the system. Designed to gather key data points in one place, it helps users quickly assess vehicle performance across a wide range of metrics. We’ve introduced several improvements that make it more adaptable and insightful.

Users can now customize how duration values are displayed — for example, showing engine hours strictly in hours instead of the default days:hours:minutes format. This small but important change improves clarity and makes it easier to interpret and compare data.

New filtering options allow users to narrow down results by specific parameters, such as sensors. Additionally, the Statistics table can now inherit filters from other report tables, making its data more consistent with regular tables.

Finally, the Сustom column feature is now supported in the Statistics table. Users can perform cross-table calculations within this combined table. For example, they can subtract fuel consumed in the Trips table from fuel consumed in the Engine hours table.

The Custom column feature in the Statistics table

Together, these updates make the Statistics table even more versatile for various reporting scenarios and help streamline data analysis.

New table for notification triggers

We’ve released a new Notification triggers table in reports to view all triggered notifications for a unit or unit group. This enhancement provides better control over fleet assets, enabling users to easily review important notifications related to their vehicles. 

With this update, users can now easily track when and where notifications were triggered, the type of event that triggered them, the driver assigned at the time, and other details. The new table is available in reports. A summary of total triggers is now included in the Statistics table for each unit. 

The Notification triggers table

The table supports flexible filtering options — including notification type, action, and resource — helping users quickly analyze relevant data.

Filter to exclude coordinate outliers from mileage calculations

In rare cases, a tracking device may transmit seemingly valid coordinates from an unrealistically distant location. These outliers can distort speed and mileage data, leading to inaccurate reporting.

To address this, Wialon now offers new filtration settings to help eliminate coordinate anomalies. In the Unit properties, users can set thresholds for the maximum average speed between messages and the maximum distance between coordinates. If either value is exceeded, the corresponding data is automatically excluded from mileage metrics, GPS and GPS + ignition sensor mileage counters, and the Messages tab. 

Filtering is now enabled by default. To disable either filter, simply set its value to 0.

The filtration to exclude GPS outliers is enabled by default

These filters enhance the reliability of trip data and help ensure consistent reporting across the platform.

Fuel settings improvements

The “Exclude drains from fuel consumption” option has been moved from report settings to the fuel level sensor properties.

Previously, fuel consumption was calculated differently between the mobile and web versions. In the mobile app, fuel drains were always excluded automatically, while on the web, users could manually choose whether to exclude them via report settings. This could lead to inconsistencies in fuel consumption values depending on where the data was viewed.

With the updated logic, the “Exclude drains from fuel consumption” setting is now applied consistently in both the web system and the mobile app, based on the configuration in the sensor properties. This change not only unifies fuel consumption calculations across platforms but also gives users more control — letting them decide whether or not to include drains in consumption totals for each vehicle.

“Exclude drains from fuel consumption” option is now in the advanced settings of fuel level sensors

Map improvements

We’ve continued improving map usage across the system, focusing on smoother interaction, better localization, and expanded regional support. The update includes enhancements to several map sources, including HERE, Google, Visicom, and Gurtam Maps. 

For example, we integrated the truck restrictions layer on HERE maps, which helps users understand route adjustments and analyze trips more effectively. We also refined the algorithms behind Gurtam Maps to improve the accuracy of speed limit detection, routing, and geocoding.

Real-time data improvements

We’ve continued refining Wialon’s real-time data processing algorithms and reducing discrepancies between:

• Calculations based on events 
•  Processing messages from the database upon request

These improvements help deliver more accurate and timely insights into fleet activity. As part of this work, the events are now enabled by default in Wialon Local 2504 — both for new installations and upgrades from previous versions. 

Interface enhancements: Redesigned unit tooltip and more intuitive Geofence tab

The new Wialon Local release continues the ongoing work to modernize the interface and improve user experience across the platform.

One of the updates is the redesigned unit tooltip, now available throughout the system. It provides quick access to key vehicle data in a clear, structured format — helping users get the information they need faster. The updated tooltip appears on key system tabs, including Monitoring, Jobs, Notifications, and Video, as well as in mini-windows. It’s also available in areas focused on historical data, such as Messages, Reports, and Tracks, and in windows where quick response is important, such as Online notifications and Chat with drivers.

The updated unit tooltip on the map

Another UI/UX update is the refreshed Geofences tab, now visually aligned with the Monitoring tab. We’ve also improved the Geofence creation/editing form. While the interface has been changed, all functionality remains the same, so users can continue working with geofences as before. At the same time, these updates allowed us to improve the code base, paving the way for future enhancements. 

CMS Manager

Bulk import of fuel fillings, drivers, and units from CSV/XLSX files

Wialon Local 2504 supports bulk import of fuel fillings, drivers, and unit data from CSV or XLSX files in the web interface or CMS Manager.

This functionality simplifies the mass creation of elements, as users no longer need to add them one by one. The system automatically checks the data, verifies its validity, and correctly adds the necessary entries. 

The system automatically checks the data and verifies its validity

Fuel filling imports are especially helpful when working with units that don’t have fuel level sensors or when analyzing data from fuel cards. At the same time, uploading existing driver and unit databases from other systems helps partners save time and streamline their migration of fleets to Wialon.

Unsubscribe feature for notification and job emails

Wialon users can receive emails when notifications are triggered or scheduled jobs are executed — an important way to stay informed about fleet events. In some cases, however, users may prefer not to receive these messages.

Wialon now includes an Unsubscribe link at the bottom of such emails. This feature supports client convenience and helps ensure better email deliverability. If a user marks Wialon messages as spam — rather than unsubscribing — future Wialon emails, including critical ones, may be automatically filtered into the spam folder, especially by popular email services such as Gmail or Outlook. The unsubscribe option prevents this, keeping important updates visible and inbox-friendly.

Users can find the Unsubscribe setting in the Account or Resource properties

Partners can disable the feature for a specific account or resource in CMS Manager if it conflicts with their client management or integrations. However, we recommend keeping the feature enabled so users can manage their preferences independently.

Administration system

Wialon Local 2504 introduces several updates to the administration panel to improve the efficiency and transparency of system management for partners. One of the key enhancements focuses on synchronization control — an area critical to stable operation and data consistency. 

Users can now access a list of synchronization cache files. The active cache is clearly marked, and outdated files can be deleted directly from the panel. This reduces the need for manual file management on the server. 

Deletion of synchronization cache from the Administration system

Additionally, the system now prevents switching servers if full synchronization hasn’t been completed. In such cases, a warning is shown, helping partners avoid data loss.

A new dropdown menu on the Backup Servers tab helps prevent configuration errors by showing only valid IP options for each server role and verifying them automatically.

The Backup servers tab

The Settings tab in backup mode now includes fields for database compression, allowing administrators to enable compression and specify how many days of data should be compressed. This helps reduce storage usage on backup servers.

On the Setting tab, users can specify database compression for backup mode

These are just some of the many administration-related improvements in this release — all designed to simplify maintenance and support a smoother experience for Wialon partners.

Integrations

Integration with Fleetio

Fleetio is a popular software for fleet maintenance management, focusing primarily on maintenance planning and tracking fleet expenses for vehicles, trailers, equipment, and other assets. The integration streamlines operations for Wialon partners and their clients using Fleetio to manage specific fleet aspects.

Now, Wialon can automatically send the following data to Fleetio: 

• Location
• Fuel level 
• Mileage
• Engine hours

To activate the new feature, the partner needs to enable the Fleetio service in Wialon CMS and enter their Fleetio account credentials in account settings. After that, a corresponding job will become available in Wialon, allowing partners to select vehicles, choose data to transmit, and set the transmission frequency. In summary, partners can configure the feature independently to optimize their workflow.

The full fuel history data is transmitted from Wialon to Fleetio

By integrating Fleetio's specialized tools with Wialon's advanced fleet digitalization capabilities, we are enhancing the overall fleet management experience for telematic service providers and fleet owners.

Integration with Twilio for SMS sending 

We now support integration with Twilio, a leading cloud communications platform powering messaging, voice, and more for businesses worldwide. Wialon partners who already work with Twilio can now configure it in the administration system as a tool for sending SMS messages via API.

By supporting Twilio, we’re giving partners more choices in managing SMS communication within Wialon — helping them reduce costs while maintaining reliable service.

You can find detailed instructions for using Wialon Local 2504 in the Wialon user guide.

To install the new version or update your current system, reach out to your Partner Success Manager or contact us at sales@wialon.com.

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